E-mail Policy for Staff, Directors and Representatives
The purpose of this policy is to ensure that people who communicate with and on behalf of the Society of Homeopaths understand the way in which electronic mail (e-mail) should be used. Its aim is to ensure that e-mail is used effectively for its intended purpose without infringing legal requirements or creating unnecessary business risk.
The statement below applies to all incoming and outgoing e-mail messages to or from the Society of Homeopaths directors, staff and representatives. You are required to ensure it appears on all messages you send on behalf of the Society along with your name and title:
- – Disclaimer – -
This e-mail and any files transmitted with it are confidential. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. If you are not the intended recipient, please notify the sender immediately by using the reply function and then permanently delete what you have received. The views expressed by the author may not necessarily reflect the views or policies of The Society of Homeopaths.
Internet e-mail is not a secure medium. E-mails sent via the internet could be intercepted and read by someone else. Please bear this in mind when deciding whether to send material to or from the Society of Homeopaths. You have a responsibility to ensure laws are not broken when composing or forwarding e-mails and their contents. This includes messages sent within the Society’s intranet FirstClass Mail. Do not send messages that may be perceived by the recipient as defamatory, discriminatory, offensive, racist, sexist or abusive.
Attachments to e-mail messages may contain viruses that may damage your system. Whilst the Society of Homeopaths has taken every reasonable precaution to minimise this risk, we cannot accept any liability for any damage which you sustain as a result of these factors. You are advised to carry out your own virus checks before opening any attachment.
Should you have a complaint arising from an e-mail sent by a Society director, employee or representative, please forward it in the first instance to email@example.com
Any suspected breach of this policy or the Society’s Code of Ethics will be dealt with by The Society of Homeopaths. Proven breaches of this policy or the Society’s Code of Ethics may lead to disciplinary action.
I agree to abide by the above policy and to ensure that the disclaimer it contains appears on all e-mail messages sent by me on behalf of the Society.